Urban Media's AI arm. Same team, one roof. We audit first, then build the whole system. Every step, done for you. This is the dot-com boom again, twenty years on, and just as easy to miss if you wait.
Delivery throughput
Hours recovered
312
Money found
$48k
Notes in brain
142
Live activity
The numbers
What the system tends to surface. Illustrative, not a promise.
Hours recovered
0/yr
↑ from manual admin
Money found
$0k
↑ fees + tools + subscriptions
Records unified
0 -> 1
one source, not five
Steps, run by us
0
audit to handover
Common problems
01 No more AI bolted onto a broken process
02 No more records split across five tools
03 No more procedures living in one person's head
04 No more handovers with nobody trained to run it
05 No more fees and follow-up chased by hand
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Why us
Most AI projects fail the same way. Here is what we do instead.
What the audit finds
The system researches you and reads your files before you ever meet. The leaks are already on the table by the first conversation.
Six-month trajectory
On the right track
On the right track
Flagged in the audit
Hours recovered
0
per year, off manual admin
Money found
$0k
recurring, fees + tools + subscriptions
Tools replaced
one system, one source
Where the money leaks
What we build
Not slideware. Real systems your team runs every day.
Outstanding
$0k
One platform to run the whole business.
Vendor contract terms
Three-year deal, renews each June, right of first refusal.
Late-fee policy
Reminder at 7 days, follow-up at 14, escalation at 30.
Returns policy
14-day window, manager sign-off required over $200.
Every policy and number, searchable.
Fee chasing
active
Content calendar
weekly
Results wrap-up
active
Welcome email
paused
The admin runs itself.
The module catalog
Pick the pieces your business actually needs. Skip the rest. The price follows what you pick.
Founding-client rate, first few clients. Prices rise as we deliver real results.
Your build
From $101/mo
4 modules · bands A×3 C×1
10% bundle discount applied.
+ monthly retainer
We run it for you. Reviewed by a real person, kept current, never dumped in your lap. Priced with you once your build is scoped.
Founding-client software pricing: the first clients we deliver real results for, at the price of proving it. Rises once we have delivered case studies. Not your delivery quote. The one-off build (audit through handover) is priced separately, confirmed by the audit, never an hourly clock.
How it connects
Not eleven separate tools. One system. Every module reads from and writes back to the same data. Hover or tap a module to see what it actually shares.
Dashboard
The one screen that shows the whole business at a glance.
This is the hub every other module reads from.
Connected to 8 modules
- Contacts / CRMThe Dashboard module's own config reads the contacts table directly. It is the roster every other module counts against.
- Finance & invoicingReads payments directly, so collected vs outstanding is live, not synced.
- Sponsors & partnersReads sponsors directly, so partner value sits next to the same numbers.
- Compliance / credentialsRolls up expired + expiring certifications as a real, current liability alert.
- Registration + paymentsRolls up any membership whose renewal date has already passed.
- BookingsRolls up today's confirmed schedule, so nothing is a surprise.
- Custom AI assistantRolls up unanswered questions, and how long the oldest has been waiting.
- Jobs & quotingRolls up jobs still open past their own scheduled date.
Real relationships from the shipped product, not decoration. Marketing, the public website and Automations are on the roadmap, so they're left off this map until they're real.
See it live
A hand-built copy of the same system we run our own studio on: Dashboard, Tasks, Calendar, Jobs, Files, Clients, Invoices. Search, check things off, click into a card, mark an invoice paid. It responds.
Dashboard
Active jobs
8
Open tasks
7
Outstanding
$7,120
Active clients
7
Open tasks
Jobs in review
Every client, task and invoice in here is invented for this demo, matching how the real Portal is laid out. No real business data.
See our other work at urbanmedia.com.auThe ten-step system
How we run it
One team owns the whole thing. Here is what that actually means.
Our infrastructure
Your system runs on infrastructure we own and manage. Own database, own automations, own AI brain. Not bolted onto whatever you had lying around.
Run and reviewed by us
You do not get handed a login and a manual. We operate it, a real person checks what goes out, and your team just uses the result.
It stays with us
This is not a zip file we email you. It keeps working because we keep running it. That is what the retainer covers.
Engagement
- STATUS
- Accepting new clients
- SCOPE
- Full delivery, a standalone audit, or hands-on training
- SYSTEM
- All-in-one. Every step, one team, not ten different vendors
- BRAIN
- Claude, not a public model
- RUN BY
- Urban Media, not you
- PRICING
- From $15k founding-client rate (first 3 clients). One fixed price, never an hourly clock
- WHY THAT RATE
- We're new to selling this. You get the real price of proving it; we get a real result to show the next one
FAQ
No. The audit runs first, then we rebuild around what it actually finds.
No. Claude runs inside our own system, not a public model trained on your data.
Only if you want to. Otherwise we train your team to run it.
Ten real steps, audit to handover, each one reviewed before the next starts.
One fixed number, set by a real audit. Never an hourly clock.
Yes. You know your business. We unlock the AI.
Yes. We are a media company too, so content runs through the same system.
One fixed price. Never an hourly clock.
01 · What sets the number
Which engagement you pick, how much your systems need rebuilding, and how much data needs migrating.
02 · When you find out
The audit scopes the exact work first. You get one number before anything starts.
03 · What you can pick
Full delivery, a standalone audit, or hands on training for your own team.
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Most of what you hear about AI is hype or dread. We write plainly about what actually works for a business like yours and what doesn't, based on what we build every day, not what's trending.
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